Administrative Assistant

Administrative Professional Opportunity

We're active members of the communities we serve. That's why at Stantec, we always design with community in mind. Our engineering and environmental groups provide comprehensive planning, design, and engineering services for all phases of road, bridge, rail, active transportation, municipal and development projects. This is where great people and great ideas truly make a difference. Our team members are dedicated and motivated to deliver excellence while applying sound engineering principals to deliver lifecycle solutions for both public and private sector clients. The high energy and volume of opportunities within our office allows you to set the pace of your career.

Your Opportunity: We are currently seeking a part-time Administrative Professional for up to 24 hours per week to manage the Wichita, Kansas office and assist staff with a variety of support tasks. An integral member of the Administrative Team, this position performs various support services for the office, colleagues, and project teams that can range from day to day.

Your Key Responsibilities

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)
• Perform clerical and administrative functions such as filing, sorting mail, package handling, scheduling meetings, event planning, travel booking, answer phones and greet guests, assists colleagues in ordering business cards and promotional materials.
• Manage the fleet vehicles for Wichita, including billing and tracking.
• Order office supplies and maintain supply inventory.
• Assist with timecard monitoring and completion when necessary.
• Review and submit invoices for payment to Accounts Payable.
• Print, bind, and laminate reports and other documents, as necessary, as well as monitor proper operation of equipment such as preventative maintenance requirements and calling for repairs.
• Assist with office website content.
• Support project teams with deliverables in Microsoft Word, Excel, and PowerPoint and Adobe Acrobat including but not limited to formatting internal and external memos, letters, correspondence, and reports.
• Support HR as local Point of Contact and the onboarding/offboarding processes.
• Keep kitchen clean with supplies stocked and organized.
• Support IT as local Point of Contact.
• Support Records Management as local coordinator.
• Perform other administrative duties as requested.

Your Capabilities and Credentials

- Demonstrated experience in a similar role

- Have a high degree of professionalism and communication skills, including technical writing

- Possess excellent client service skills

- Have confidence in dealing with a wide range of internal and external clients

- Hold strong organizational skills with the ability to focus on multiple tasks and changing priorities

- Ability to provide follow up in a timely manner and prioritize multiple tasks.

- Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels.

- Keen attention to detail in all tasks

- A willingness to work additional hours and overtime occasionally to meet deadlines.

- Possess intermediate to advanced skills in Microsoft and Adobe products that include Outlook, Word, Excel, Teams, PowerPoint, and Acrobat (additional Microsoft and Adobe software preferred but not mandatory).

- Proficient using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars.

Education and Experience:

- 2 to 4-year college degree, or pursuing a degree, or equivalent combination of education and experience

- Minimum of two (2) years' experience working in a professional office environment preferred, but not mandatory.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.