Administrative Assistant

Administrative Assistant

We are seeking a dedicated Administrative Assistant to provide front desk and general administrative support. This role involves managing reception, handling communications, coordinating schedules, and maintaining office presentation. You will also assist with human resources administration support, supply chain, and inventory management.

Responsibilities

• Serve as the primary point of contact for the office, greeting and welcoming visitors including clients, vendors, and candidates.
• Support meetings by scheduling, greeting visitors, ordering food, and maintaining the kitchen.
• Answer and direct incoming phone calls, and filter general and HR emails.
• Manage conference room scheduling and setup, and assist with scheduling internal and external meetings and appointments.
• Maintain the tidiness and professional appearance of the reception area, lobby, and common areas.
• Organize, file, scan, and maintain physical and electronic documents and records securely.
• Assist in planning and coordinating office events, meetings, and employee celebrations.
• Coordinate maintenance and repair for office equipment such as copiers and printers.
• Monitor and maintain inventory of all office supplies, kitchen supplies, janitorial items, and breakroom stock for both office locations.
• Receive, unpack, and distribute supplies to appropriate departments or storage locations.
• Prepare new hire packets, badges, coordinate first-day logistics, and assist with offboarding administrative tasks.
• Maintain and update employee files with extreme confidentiality and adherence to privacy regulations.
• Communicate with candidates, post job openings on relevant platforms, and update teams through SharePoint.
• Assist in the preparation of standard HR documents, letters, memos, guides, and employee communications.
• Assist employees with basic inquiries related to benefits, time-off policies, and procedures; escalate complex issues to the HR Manager.
• Accurately enter and update employee data into necessary HR platforms.
• Ensure compliance posters and essential employee notices are current and prominently displayed.
• Support HR in various reporting and ad hoc projects as requested.

Essential Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional verbal and written communication skills.
• Customer service-oriented with a consistently pleasant, professional, and helpful demeanor.
• Ability to handle sensitive and confidential information with discretion.
• Superior organizational and time management skills with a strong attention to detail.
• Ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment.
• Self-starter who anticipates needs and takes initiative to solve problems.

Additional Skills & Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business, Human Resources, or related field preferred.
• 2-4 years of experience in an administrative, HR support, or front-office role.

Work Environment

This is a fully onsite position with working hours from 8 AM to 5 PM, with some flexibility if needed. The role offers a dynamic environment with opportunities to work in the space industry. Benefits include a 401K with company match, 10 paid holidays, 2 weeks PTO, 1-week sick leave, and tuition and education reimbursement.

Job Type & Location

This is a Contract position based out of Denver, Colorado.

Pay and Benefits

• The pay range for this position is $24.00 - $31.25/hr.
• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
• Benefits are subject to change and may be subject to specific elections, plan, or program terms.
• If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Denver, CO.

Application Deadline

This position is anticipated to close on Oct 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.