Administrative Assistant

Administrative Assistant
Location: Denver (onsite0
Salary: $55,000-$58,000 annually
Schedule: Monday-Friday, 8 hours/day, no overtime expected
Our client is looking for a full-time Administrative Assistant to join a small, collaborative office environment. This role is 100% onsite and offers a dynamic mix of purchasing, sales support, and general office administration. The ideal Administrative Assistant will be comfortable working independently or with a small team, and thrive in both quiet and active settings.
Key Responsibilities:
Purchasing Department Support (40%)
The Administrative Assistant will play a critical role in supporting purchasing operations across North America. Responsibilities include:
Processing purchase requisitions and creating purchase orders
Managing PO change orders, delivery dates, and return-to-vendor transactions
Communicating with vendors and accounting to resolve invoice and payment issues
Generating and maintaining backorder reports and open PO reports
Coordinating supplier documentation and updates to supplier trackers
Verifying requisitions and updating purchase orders in SharePoint
Participating in purchasing meetings and SOP calls
Sales Department Support (40%)
The Administrative Assistant will assist with trade show logistics and marketing coordination:
Managing trade show calendars, booth setup, registration, and costs
Organizing and shipping print materials, branded merchandise, and giveaways
Maintaining inventory of promotional items and coordinating selections with sales
Booking event spaces and supporting remote site needs during peak seasons
Managing sample warehouse inventory and coordinating product purges and replenishment
General Office Administration (20%)
The Administrative Assistant will ensure smooth day-to-day office operations:
Ordering and restocking kitchen and office supplies
Watering plants, checking mail, and coordinating lunch orders for meetings
Supporting internal teams with ad hoc administrative tasks
Qualifications:
Must-Haves:
Prior experience in purchasing or administrative support
Familiarity with ERP systems
Proficiency in Microsoft Office (Outlook, Excel, Word)
Strong written and verbal communication skills
Ability to convert documents using Adobe (Word/PDF)
Comfortable with basic Excel functions for tracking trade show timelines
Nice-to-Haves:
Experience supporting sales or marketing teams
Exposure to inventory or sample management
Familiarity with SharePoint
Work Environment & Culture:
This Administrative Assistant will join a small office with a team that values independence, initiative, and flexibility. Business casual dress is expected-jeans are fine, but no t-shirts. The office tends to run cold, group lunches are occasionally coordinated. While the role is onsite, occasional work-from-home flexibility is allowed during inclement weather or personal emergencies.
If you're an Administrative Assistant who enjoys variety, thrives in a detail-oriented environment, and wants to contribute meaningfully to both operations and sales, we encourage you to apply.

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