Administrative Assistant

Administrative Assistant

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

We are looking for a dynamic, organized, self-starter to join our Earthmoving Division as an Administrative Assistant in Peoria, IL. As an Administrative Assistant you will provide high-level administrative support to two Vice Presidents and their teams.

In this role, you can expect to:

• Provide administrative support that includes all aspects of travel logistics including scheduling and organizing conference calls, on-site/off-site meeting and event planning while providing professional customer service.
• Manage expense reporting through Concur platform.
• Maintain calendars for the vice presidents to optimize efficiency and engagement with internal/external stakeholders.
• Ensure the VP's direct reports and staff are informed of communications and meetings with key stakeholders.
• Monitor progress of initiatives worked by VPs for information sharing and improve processes as needed.
• Serve as the liaison between the vice president and senior leaders across the company.
• Maintain relevant content within the department (Excel files, PowerPoint presentations, etc.).
• Coordinate office and communications needs for the Peoria office.
• Serve in a variety of other coordination activities.

What You Have (Core Skills)

• Accuracy and Attention to Detail: Ability to complete tasks with high levels of precision, particularly within Concur Travel and Expense and within written communications.
• Collaborating: Ability to work with a variety of individuals and groups in a constructive and collaborative manner. Ability to work within team environment but also operate well independently.
• Effective Communications: Strong organizational, communication, and interpersonal skills; High level of integrity and ability to maintain confidentiality.
• Flexibility and Adaptability: Experience scheduling global travel and global meetings.
• Managing Multiple Priorities: Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently in support of local and global teams. Strong time management skills.
• Microsoft Office: Skilled in Microsoft Office Outlook, Word, PowerPoint, Excel, Teams, SharePoint.

Top Candidates Will Also Have

• Bachelor's degree
• Ability to quickly adapt to new technology and be the trusted resource for your leader with any tech support
• Concur Expense Reporting experience
• Excellent oral and written communication and collaboration skills

Additional Details

• This role works normal business operating hours; however it will require some flexibility to accommodate occasional meetings for our global teams.
• Willing to be reached outside office hours in case of emergency, especially when VPs are traveling is required.
• Onsite work in the Peoria, IL office is required.

Summary Pay Range: $28.15 - $42.25 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience.

Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement

* These benefits also apply to part-time employees