Administrative Assistant

Administrative Support And Leadership

We're seeking a seasoned professional with 11+ years of experience to provide expert-level administrative support and leadership. This role is pivotal in ensuring smooth operations and driving organizational efficiency across the team.

Key Responsibilities

• Calendar & Schedule Management
• Independently manage calendars, appointments, and schedules for team members, optimizing time and prioritizing critical tasks.
• Meeting & Event Coordination
• Lead the planning and execution of high-profile meetings, conferences, and eventsincluding logistics, agendas, and follow-upswith exceptional attention to detail.
• Document Preparation & Review
• Prepare, edit, and review complex reports, presentations, and correspondence using advanced proficiency in Microsoft Office Suite and other tools.
• Research & Reporting
• Conduct in-depth research, analyze data, and compile comprehensive reports to support strategic planning and decision-making.
• Confidential Information Handling
• Manage sensitive information with discretion and professionalism, maintaining strict confidentiality at all times.
• Budget & Financial Oversight
• Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies.
• Stakeholder Communication
• Serve as the primary point of contact for internal and external stakeholders, delivering outstanding communication and interpersonal support.

Qualifications

• 11+ years of administrative experience in a leadership capacity
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational, communication, and interpersonal skills
• Proven ability to manage multiple priorities and work independently

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystems.com or 844-463-6178.