Administrative Assistant

Administrative Assistant

Northern Nevada Medical Group, part of Northern Nevada Health System, offers a comprehensive range of healthcare services for the entire family. Our providers offer wellness services, family, geriatric and internal medicine, along with specialty care including cardiology, general surgery, podiatry and sleep medicine.

The Administrative Assistant provides and oversees a wide variety of clerical and specialized administrative functions that may be of critical or confidential nature. Delivers administrative support on projects that are moderate in scope and complexity with primary responsibilities that include capturing, preparing, and composing data for the IPM Leadership Team. Screens telephone calls, receives, and directs visitors, and resolves routine inquiries. Schedules and maintains calendar of appointments and schedules including travel itineraries. Coordination of internal meetings with outside vendors and management to include booking conference rooms, conference call information and at times meal planning. Prepares and distributes minutes of meetings, handling confidential information with discretion. Assists in revisions, formatting and editing of guidelines, policies and procedures and maintains the most updated version in appropriate database. Provides clerical support (filing copying, mailings, etc.) Organizes education programs for staff as directed by the IPM Leadership Team. May assist in Market programs, projects, and processes. Offers a developed level of professionalism to interact effectively within a diverse environment. Accomplishes tasks and projects as assigned requiring independent thinking, creative analysis, and minimal supervision.

Job Duties:

• Delivers administrative support on projects. Researches and collects information, compiles data from one or more sources, and composes data for the IPM Leadership Team.
• Screens telephone calls, receives, and directs visitors, and resolves routine inquiries. Schedules and maintains calendar of appointments and schedules including travel itineraries.
• Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, recording, and distributing minutes. Sets up and troubleshoots phone, video, and web conferencing effectively.
• Assists in revisions, formatting and editing of guidelines, policies and procedures and maintains the most updated version in appropriate database.
• Utilizes and provides basic maintenance for all office equipment including computers, scanners, phones, fax machines, printers, and copiers. Ensures the office equipment and facility / work area is in proper working condition. Contacts the appropriate service provider (i.e. housekeeping, computer support or office equipment vendor) to resolve any issues that arise. Coordinates regular maintenance as needed.

Benefits for full and part time employees:

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• Career development opportunities within UHS and its 300+ Subsidiaries!

About Universal Health Services

One of the nations largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the Worlds Most Admired Companies by Fortune; listed in Forbes ranking of Americas Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

Qualifications

Required Knowledge, Skills, Licensure, Training & Travel Requirements (if applicable):

Requirements:

• High School Diploma or equivalent required
• Technical School/2 Years College/associates degree preferred.
• Minimum (3 years) experience using advanced computer skills and coordinating projects.
• Experience in healthcare billing preferred.
• Demonstrated strong interpersonal skills
• Excellent verbal and written communication skills.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.

Pay Transparency

To encourage pay transparency, promote pay equity, and proactively address regulations, UHS and all our subsidiaries will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. A posted salary range applies to the current job posting. Salary offers may be based on key factors such as education and related experience.

Avoid and Report Recruitment Scams

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.