Administrative Assistant

Administrative Assistant

PrideStaff is looking for a proactive Administrative Assistant who would be the crucial hub for organization and communication, providing comprehensive support to the company's Leadership and Operations department. This role requires exceptional phone etiquette, meticulous organizational skills for managing documents and information, and proactive administrative support to ensure smooth daily office operations and project workflow.

Key Responsibilities:

• Communication & Message Management: Answer and screen all incoming calls with professional etiquette. Manage voicemails, faxes, and incoming/outgoing mail. Draft and send detailed electronic messages for all missed calls and voicemails.
• Administrative Support: Manage executive schedules and create calendar invites for meetings, including follow-up reminders. Oversee office supplies inventory and ordering. Perform daily clerical tasks such as filing, organizing, and maintaining a clean and professional office environment.
• Information & Data Management: Systematically save important emails and attachments to the server. Maintain and update contact databases (Outlook, Excel spreadsheets) by categorizing contacts and importing new business cards.
• Project & Operations Assistance: Support the Estimating process by distributing plans to subcontractors and creating bid spreadsheets. Assist in subcontractor management by verifying insurance compliance and collecting signed release of liens. Create and maintain comprehensive Job Books and post-completion Warranty Binders.
• Facilities & Security: Serve as the first point of contact for visitors. Ensure office cleanliness (including assisting with dishes/fridge, and conference room) and be responsible for end-of-day security, lights, and climate control.

PrideStaff is an equal opportunity employer. Compensation / Pay Rate (Up to): $18.00 - $20.00 Per Hour