Administrative Assistant

Administrative Assistant

As an Administrative Assistant, you will play a crucial role in supporting invoice processing for standalone ship centers. Your responsibilities will include comparing invoices submitted by vendors against paper copies to ensure accuracy and submitting them for payment processing. Additionally, you will perform general administrative duties such as filing, data entry, answering phones, faxing, and other office tasks as needed.

Responsibilities:

• Receive and review invoices submitted by vendors.
• Compare invoices to paper copies to ensure they match.
• Submit invoices to the hiring manager for payment processing.
• Perform general administrative duties including filing, data entry, answering phones, and faxing.
• Maintain effective communication skills to support office operations.

Essential Skills:

• 2+ years of experience in general accounting, invoice processing, or billing.
• Proficiency in Microsoft Office and Excel.
• Accurate typing skills with the ability to type 45 words per minute.
• Strong data processing and data entry skills.

Additional Skills & Qualifications:

• High School Diploma required.

Work Environment:

You will work within an office setting, seated at a desk for most of the day. This is a 6-11 month contract position, with working hours from Monday to Friday, 6 AM to 3 PM.

Job Type & Location:

This is a Contract position based out of Fort Lauderdale, Florida.

Pay and Benefits:

• The pay range for this position is $24.00 - $24.00/hr.
• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
• Benefits are subject to change and may be subject to specific elections, plan, or program terms.
• If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Fort Lauderdale,FL.

Application Deadline:

This position is anticipated to close on Oct 27, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.