Administrative Assistant

Administrative Assistant

This role is based in the Texas Territory at the Corpus Christi Office. As an Administrative Associate, you will be responsible for creating and paying invoices, managing inventory, and performing basic administrative duties under immediate supervision. You will follow well-defined, standard procedures to prepare documents, reports, and spreadsheets to support the business unit.

Responsibilities:

• Create and pay invoices.
• Manage inventory efficiently.
• Perform basic administrative duties following well-defined, standard procedures.
• Prepare documents, reports, and spreadsheets to support the business unit.
• Maintain files and calendars as needed.
• Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other department software/systems.
• Listen to and understand written and verbal instructions.
• Communicate effectively with co-workers, employees, and customers.
• Work effectively and productively with others.
• Assist others with assignments to maintain department productivity.
• Answer customer questions and refer to others as needed.
• Learn the function of the department to assist customers more effectively.
• Exhibit concern and sensitivity to others.
• Apply basic education and training in job responsibilities and assignments.
• Ask questions when unsure of how to handle assignments.
• Demonstrate ability and initiative to handle assignments beyond the routine.

Essential Skills:

• High School Diploma or GED.
• One year of administrative work experience.
• Demonstrated computer proficiency, including Microsoft Office Products.
• Ability to organize data and processes.
• Effective communication skills, both orally and in writing.
• Good analytical and problem-solving skills.

Additional Skills & Qualifications:

• Experience in power, engineering, or similar industries.
• Experience with timekeeping and financial systems is helpful.

Work Environment:

The position is onsite 5 days a week, with a Monday to Friday schedule from 8 am to 5 pm.

Job Type & Location:

This is a Contract position based out of Corpus Christi, Texas.

Pay and Benefits:

• The pay range for this position is $13.00 - $16.00/hr.
• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
• Benefits are subject to change and may be subject to specific elections, plan, or program terms.
• If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Corpus Christi, TX.

Application Deadline:

This position is anticipated to close on Oct 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.