Administrative Assistant

Administrative Assistant

Dow has an exciting opportunity for an Administrative Assistant located in the Beaumont, Texas Aniline site.

The Beaumont site is home to Dow's only North American Nitrobenzene and Aniline facilities. These products are critical for Dow's Polyurethane business and downstream plants in the large integrated Dow Freeport site.

Provides general administrative support and office management to the leadership team, Operations and Maintenance Staff. This role is the only Office Professional on site and exercises considerable discretion and independent judgment in managing the flow of work within the area of responsibility. Works with a limited degree of supervision, with full authority of the supported leader(s).

Responsibilities:

• Provides a wide variety of secretarial/administrative support to leadership and teams, exercising confidentiality, tact and diplomacy.
• Prepares correspondence, communications, and responses to inquiries on behalf of supported leader(s) with limited oversight.
• Arranges domestic and international business travel, coordinates meeting and event arrangements, and/or tracks expenses that require a heightened level of detail.
• Monitors and tracks expenses against budgets; resolves discrepancies and provides reports to cost center owner or budget manager.
• Provides basic timekeeper support for the dept including reporting and issue resolution for leadership.
• Supports Document Management for the site.
• Supports record retention and file share management for the site.
• Owns and coordinates new employee onboarding working closely with leaders and training coordinator to assure all tasks are completed.
• Coordinates the end-to-end delivery of department or group events or special projects.
• Serves as primary interface and coordinator of Dow needs with 3rd party providers including Cintas (FRC clothing), Boot supply, Supplies, Key / security management and IT issue management.
• Manages on-site electronic devices (Laptops, workstations, dept funded cell phones, Sat phone, tuffbook).
• Primary focal point and manager of employee emergency communication systems.

Qualifications:

• A minimum of a High School Diploma or GED is required.
• 3 or more years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar role.
• Willing to work overtime (extra hours beyond your regular schedule) if required.
• Must possess a TWIC card or be eligible to obtain a TWIC card.
• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications:

• Associates degree or higher.
• Experience with the following tools: SAP, Workday, Ariba, Concur, File Share Manager.
• Experience with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Administrative experience in a manufacturing facility/environment.

Your Skills:

• Technical Proficiency: Ability to effectively use business software applications such as SAP, Microsoft Office (Outlook, Word, Excel), MS Teams, OneNote, and web-based tools for tasks like document creation, data entry, and communication.
• Communication Skills: Strong written and verbal communication abilities used to interact professionally with internal teams, external vendors, and stakeholders. Includes managing calls, emails, and preparing reports and presentations.
• Organizational & Time Management: Skill in managing multiple tasks efficiently, maintaining calendars, arranging travel, tracking expenses, and meeting deadlines with minimal supervision.
• Independent Judgment & Initiative: Ability to work independently, make decisions, prioritize tasks, and proactively solve problems without constant oversight.
• Administrative Support Expertise: Experience in providing comprehensive support including file management, purchase order generation, training record maintenance, and coordination of meetings and events.
• Interpersonal & Leadership Skills: Ability to build relationships, influence others, and lead through collaboration. Includes onboarding new hires and supporting large teams effectively.

Additional Notes:

• This position does not offer relocation assistance.

Benefits What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial goals.
• Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees' Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group's (ERG) participation.
• Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Additionally, some of our locations might offer:
• Transportation allowance (availability varies depending on location)
• Meal subsidiaries/vouchers (availability varies depending on location)
• Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

Dow (NYSE: DOW) is one of the world's leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries.

As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-83