Receptionist

Receptionist

We're seeking a reliable and personable Receptionist to serve as the first point of contact for guests, vendors, and consultants. This role is essential to maintaining a welcoming and secure environment while supporting daily administrative operations. You'll work independently at the front desk, ensuring smooth communication and coordination across departments.

Key Responsibilities

Visitor Management & Security:

• Monitor and control access to the facility, ensuring only authorized individuals enter.
• Screen and grant access to secured areas including vehicle and pedestrian gates, lobby, and stairwell.
• Greet visitors professionally, verify credentials, and manage sign-in procedures.
• Notify employees of guest arrivals and direct visitors accordingly.

Administrative & Office Support:

• Coordinate visitor needs such as conference room setup, kitchen supplies, and lunch orders.
• Maintain inventory and order office/kitchen supplies as needed.
• Manage incoming and outgoing mail, including postage and distribution.
• Perform clerical tasks including scanning, data entry, filing, and document preparation.
• Run occasional errands for supplies or other office needs.

Workplace Culture & Compliance:

• Foster a safe, respectful, and compliant work environment.
• Adhere to company policies, SOPs, and GMP standards.
• Take on additional duties as assigned.

Required Skills & Qualifications

Core Competencies:

• Front desk operations and customer service
• Professional phone etiquette and call handling
• Administrative and clerical support
• Visitor greeting and coordination
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred Qualifications:

• Associate's degree in business or related field (preferred, not required)
• 25 years of experience in an office setting, including bookkeeping
• Familiarity with business English, basic math, and payroll processes
• Strong organizational and time management skills

Pay and Benefits:

• The pay range for this position is $18.50 - $20.00/hr.
• Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.
• Benefits are subject to change and may be subject to specific elections, plan, or program terms.
• If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Syracuse,NY.

Application Deadline:

This position is anticipated to close on Oct 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.