Administrative Assistant

Administrative Assistant Position

This is a Non-Civil Service position in the Department of Law. The Administrative Assistant performs routine administrative activities involved in preparing, maintaining, and processing legal documents and records pertaining to lawsuits, claims, and related legal matters. Performs other related duties as required. Resumes and cover letters will ONLY be accepted via e-mail through October 28, 2025. Interested applicants should send resume and cover letter to Jacqueline Moore Paralegal for Chief of Staff Cynthia Gross. The subject line of the email should state: "Administrative Assistant Position."

Typical Duties

• Performs administrative duties.
• Processes the mail and invoices.
• Calendars meetings and deadlines for attorneys.
• Sets up and maintains files.
• Handles complaints and inquiries, both in-person and by telephone.
• Communicates with attorneys, clients, various court officials, and the public.
• Plans and schedules meetings and appointments.
• Uses word processing packages, department software programs, computer databases, and spreadsheets.
• Assembles data and prepares reports as needed.
• Types various documents and makes corrections in spelling, punctuation, and grammar.
• Drafts responses to correspondence.
• Provides routine administrative assistance to attorneys and staff members.
• Files and verifies a variety of legal documents.
• Delivers and retrieves documents from other Metro Departments or legal offices.
• Takes recycling bins outside for weekly pickup.
• Assists with maintenance of a legal library.
• May review work of other office personnel.

Minimum Qualifications

• EDUCATION AND EXPERIENCE: High School Diploma or equivalent and three (3) years of experience in a legal or related field OR Two (2) years of college and one (1) year of experience in a legal or related field LICENSES REQUIRED: Valid Driver's License
• Candidates with accreditations earned in a foreign institute are encouraged to apply.
• Note: Per Metro Ordinance No.
• SO94-1078.
• All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

• Working knowledge of administrative methods and practices
• Working knowledge of office management and organizational methods
• Working knowledge of the policies, procedures, laws, and regulations governing the various activities of the department
• Working knowledge of the legal provisions, ordinances, and procedures affecting the processing of lawsuits
• Skill in using general office equipment and software
• Skill in working with the public

We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations. Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.

Benefits

• Full-time, Civil Service positions - 10 Vacation Days per year (increasing after 5 years of service) 1 Sick Day per month 12 Paid Holidays per year Public Safety - Sworn and Civilian positions - 20 vacation days per year 3 Personal days per year 1 Sick Day per month 12 paid holidays per year Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
• Full-time, Non Civil Service positions - contact hiring department for benefits information Seasonal/Temporary positions - no benefits offered.
• Metropolitan Government of Nashville & Davidson County
• Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210
• (615) 862-6640