Administrative Assistant

Administrative Assistant

Primary function of this position is to provide administrative support to the Fremont Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

Essential Duties / Responsibilities:

• Include the following.
• Other duties may be assigned.

• Responsible for online filing of reports on the compliance engine for Service, Alarm & Detection and Inspections Departments.
• Maintain all records for online compliance engines, including filing fees, tracking, and backflow reports for Service, Alarm & Detection, and Inspection department.
• Maintain records, including opening tickets, closing tickets, billing, creating new sites, and printing off monthly work orders for all service, inspectors and alarm technicians.
• Process payroll, including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run.
• Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
• Attend weekly meetings and take notes.
• Review daily monitoring accounts and update account information as needed.

Qualifications:

• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.
• 3+ years' administrative experience is required.
• Previous experience in the construction industry is a plus.
• Light accounting experience is required.
• Dispatching experience in a service environment is a plus.
• Knowledge of general office machines and telephone systems is required.

Computer Skills:

• Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.