Administrative Assistant

Administrative Assistant

We are looking for a skilled Administrative Assistant to join our team in San Leandro, California. In this role, you will provide essential support to the Customer Service department, ensuring smooth operations and helping the team meet their goals. This is a Long-term Contract position offering an excellent opportunity to contribute your organizational and administrative expertise in a dynamic manufacturing environment.

Responsibilities:

• Manage daily administrative tasks such as data entry, scheduling, and correspondence to support department operations.
• Utilize Microsoft Outlook, Word, and Excel to create and edit documents, manage emails, and maintain spreadsheets.
• Collaborate with the Customer Service Representative to handle overflow tasks and ensure timely completion of projects.
• Communicate effectively with internal and external stakeholders to facilitate smooth processes.
• Organize and maintain records, files, and documentation to ensure easy access and compliance.
• Address inquiries and follow up on pending tasks to maintain departmental efficiency.
• Offer support across the department by assisting with miscellaneous tasks as needed.
• Contribute to process improvements and workflow optimization within the team.
• Maintain a positive and attentive attitude while working in a fast-paced environment.

Requirements:

• Proficiency in Microsoft Outlook, Word, and Excel is essential.
• Strong organizational and time management skills to handle multiple tasks effectively.
• Keen attention to detail and ability to adapt to changing priorities.
• Previous experience in administrative or customer service roles is highly desirable.
• Excellent communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a team-oriented setting.
• Positive attitude and willingness to take on varied responsibilities as needed.
• Experience in a manufacturing environment is a plus but not required.