Administrative Assistant

Job Overview

We are seeking a dedicated and organized candidate to own onboarding and new hire processes for the research ***** multiple rounds of Interview scheduling (both virtually and on-site), communicate with candidates and research staff to prepare the interview process, manage calendars and make associated arrangements to ensure the smooth running of interviews and schedules.
When appropriate set-up and organize meetings (including MS Teams and in-person) on behalf of the wider organization, producing agendas, briefing participants and distributing paperwork as necessary over multiple time zones.
Help schedule meetings and travel for senior leadership in the company.

*****
High School Diploma or GED with a minimum of 10 years of experience functioning as an Administrative Assistant
Experience supporting company senior leader, or equivalent
Excellent collaboration, influence, written and verbal communication skills
Ability to act on behalf of the Research Director with all levels of the organization
Demonstrated expert level of proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web collaboration tools
Continuous ***** Assist applicable leaders in navigating the environment through learning new software applications and understanding how the Research ecosystem works
Proven organizational and project management capability through effectively handling prioritizing multiple tasks, anticipating what’s next and problem solving
Demonstrated ability to work well in a global team environment, must be flexible and adaptable to extend work hours as needed
Responsible for maintaining professional and positive behavior during times of change

*****
$35/hr to $42/hr.
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.