Administrative Assistant

Administrative Assistant

At Soccer Shots Jackson, we know that a well-organized office is the backbone of success. Located in Brandon, MS (Reservoir area), our team thrives on collaboration, diversity, and innovation. We are committed to creating an energetic workplace where every team member and every effort is valued. At Soccer Shots Jackson, every team member has the tools to grow and succeed.

Job Description

We're looking for a highly organized and detailed administrative assistant to join our team. In this role, you'll ensure the office runs smoothly and efficiently. From fostering a positive office culture, to coordinating essential administrative functions, to helping our customers, you'll play a pivotal role in shaping our company's success.

Job Responsibilities and Tasks:

• Provide excellent customer service to parents/guardians and school partners over the phone and by email
• Utilize enrollment system to enroll children, process refunds, open new locations and set up new seasons
• Oversee inventory management.
• Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.
• Act as a central point for internal communications, ensuring team alignment and effective collaboration.

Program Coordination:

• Maintaining program seasons including master calendar and enrollment system
• Collaborating with Owner and Director of Coaching in scheduling, training and evaluating initiatives as needed; participate in planning & preparation for the seasonal instructor meetings
• Collaborating with the Owner and Director of Coaching to maintain the master coach schedule, handling cancellations and reschedules, as needed.

Marketing and Communications:

• Represent Soccer Shots at events, open houses, etc.
• Scheduling and preparing all materials to promote the upcoming Soccer Shots season
• Participate in preparing and distributing registration forms, final reminders and not too late forms.
• Assist with social media channels as needed
• Provide ideas to effectively market Soccer Shots to current schools as well as potential other locations.

Skills and Qualifications: Must-have:

• Experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.
• Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
• Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale.
• Advanced knowledge of Microsoft Office Suite and familiarity with scheduling tools, project management platforms, and CRM systems.
• Quick thinker with a knack for identifying issues and implementing creative, practical solutions.
• Ability to motivate and guide team members while fostering a culture of accountability and excellence.

Compensation: $25,000.00 - $30,000.00 per year